Document Controller I

Job Objectives

To ensure client’s documents and drawings are handled, issued and stored in a secured and efficient way and in accordance with the requirements of SAIM Module of Gas-GAME.

Duties & Responsibilities

• Receive, register and verify the quality of data about documents, including data about relations to facility components and other objects.
• Keep Document Master List up-to-date.
• Support checking of the suitability of electronic documents for storing in PACER.
• Managing, monitoring and controlling of all client Documents.
• Ensure that latest versions of documents are clearly identifiable and that only latest versions of documents are available to users.
• Maintain and file (where necessary) hard copies of documents and replace outdated hard copy documents with latest updates.
• Provide input to planning of document management activities.
• Ensure that the documents are stored and integrated in the Facility Information Model and also ensure easy retrieval of the Document from client EDMS (PACER)
• Provide input to proposals for creation, review and update of procedures for registration and control of documents.
• Produce and distribute hard copies of documents as and when required by third parties. Facilitate document exchange with Engineering Service Contractors.
• Ensure that the integrity and confidentiality of relevant documentation is carefully controlled,
  Guide users on the correct usage of PACER.
• Maintain adequate stock levels of office supplies for all TEA personnel as well as for the Document Control Office reproduction equipment.

Job Requirements
Education:

• HND/B.Sc in any discipline, preferably Engineering or Science disciplines.

Experience:

• 6 years post-graduate experience, out of which 3 years should have been spent in a Document Control unit in the Oil & Gas sector.

Tagged as: oil & gas